Running a Shopify store without a professional invoicing system is like building a house without a foundation. While Shopify excels at managing products and orders, it lacks robust built-in invoicing capabilities that modern e-commerce businesses need.
Understanding Invoice Apps: What You Really Need
Before diving into specific apps, it’s crucial to understand a critical distinction that most merchants overlook: the difference between order printer apps and dedicated invoicing apps.
Order Printer Apps vs. Invoicing Apps
Order printer apps generate documents directly from your current Shopify order data. This means every time you print an invoice, it pulls the latest information from the order. While this sounds convenient, it creates serious problems when orders change – refunds, product additions, or price adjustments result in different invoice versions. For businesses operating in regulated markets or handling B2B sales, having multiple versions of the same invoice can violate accounting standards and tax laws.
Dedicated invoicing apps, on the other hand, create a permanent, separate record of each invoice that remains unchanged even when the underlying order is modified. When changes occur, these apps generate supplementary documents like credit notes or amended invoices, creating a complete audit trail. This approach ensures compliance with legal requirements in most countries, where invoices must remain unaltered once issued.
Top 10 Best Shopify Invoice Apps in 2026
Based on real user ratings, feature depth, and compliance capabilities, here are the definitive best invoice apps for Shopify stores in 2026:
1. F: PDF Invoice Generator: Best for Multi-Language & Tax Compliance
F: PDF Invoice Generator by Final Apps has rapidly become a favorite among international merchants, especially those dealing with complex tax requirements across multiple countries. With support for 21 languages and extensive tax compliance features, it’s an excellent choice for globally-focused Shopify stores.
Key Features:
- Advanced Tax Compliance: Legally compliant invoices to avoid tax penalties when selling globally
- B2B Tax Support: Input VAT, GST, TRN, ABN, or TIN numbers for B2B customers directly on invoices
- Multi-Language Invoices: Translate invoices to any language including German, Italian, French, Spanish, Portuguese, Polish, Dutch, Japanese, Korean, Chinese, Thai, Vietnamese, and more (21 languages total)
- Multiple Document Types: Generate invoices, packing slips, credit notes, refund forms, and draft orders
- Automatic Email Delivery: Auto-send PDF invoices to customers when orders are placed
- No-Code Customization: Customize branded invoices without writing any code
- Tax Override Capability: Apply custom tax overrides to invoices for special cases
- Custom Invoice Numbering: Set your preferred invoice number format (Pro plan)
- Multi-Currency Support: Display invoices in customer currency for international sales (Pro plan)
- Bulk Operations: Bulk download invoice PDFs in ZIP format for efficient processing (Premium plan)
- CSV Export: Export orders to CSV for accounting and reporting (Premium plan)
- SMTP Setup: Configure custom SMTP for reliable email delivery (Premium plan)
- Shopify Integration: Works seamlessly with Shopify POS, Customer Accounts, Checkout, and Admin
Pricing:
- Free Plan: 60 PDF prints & downloads/month, 10 invoice layouts, invoices/packing slips/refund notes, quick send email, translate invoices, Shopify POS support, email support
- Pro Plan ($21/month or $149/year): 3,000 PDF prints & downloads, 1,000 invoice layouts, remove watermarks, custom fonts, auto-email PDFs, custom invoice numbering, multi-currency support
- Premium Plan ($49/month or $490/year): 6,000 prints/mail/downloads, 3,000 layouts, bulk ZIP downloads, CSV export, SMTP setup, B2B VAT settings, automatic emails
- Enterprise Plan ($99/month or $990/year): Unlimited prints/mail/downloads, dedicated Discord channel, advanced priority support
Best For: International merchants selling in multiple countries, businesses needing extensive language support, stores requiring complex tax compliance (VAT/GST/TIN), and growing stores wanting generous free and paid plan limits.
Rating: 4.6/5 stars
2. Order Printer Pro: Best Overall for Customization
Order Printer Pro consistently ranks as the most popular invoice app on Shopify, with over 2,000 five-star reviews. It strikes the perfect balance between powerful features and user-friendly design.
Key Features:
- Multiple document types: invoices, packing slips, returns forms, quotes, credit notes, and refund documents
- Bulk printing and exporting capabilities for high-volume stores
- Automated invoice sending with customizable trigger rules
- Full template customization using HTML, CSS, and Liquid
- Multi-currency and multi-language support with automatic tax calculations
- Native integration with Shopify order pages and POS systems
Pricing:
- Free: Up to 50 orders/month
- Starter ($10/month): Up to 500 orders/month
- Growth ($20/month): Up to 5,000 orders/month
- Scale ($40/month): Unlimited orders
Best For: Growing stores that need extensive customization and plan to scale operations.
Rating: 4.9/5 stars
3. Sufio: Best for Compliance & B2B Sales
Sufio stands out as the premier dedicated invoicing app with the strongest focus on legal compliance and international tax requirements. Officially recommended by Shopify for B2B stores, it’s the go-to solution for wholesale operations.
Key Features:
- True invoicing app with permanent, unalterable invoice records
- Automatic generation of credit notes and supplementary documents
- Sequential invoice numbering that meets legal requirements
- E-invoicing support for emerging compliance standards
- Native B2B integration supporting payment terms, PO numbers, and VAT exemptions
- Commercial invoices with HS codes for international shipments
- Documents available in 40+ languages with professional translations
- 10-year document storage even after store closure
- Access to 40,000+ premium fonts for complete brand customization
Pricing:
- Starter ($7/month): Up to 15 invoices/month
- Growth ($19/month): Up to 50 invoices/month
- Professional ($49/month): Up to 5,000 invoices/month
- Premium ($129/month): Unlimited invoices
Best For: B2B merchants, international sellers, and businesses requiring strict legal compliance.
Rating: 4.8/5 stars
4. Vify Order Printer: Best for No-Code Users
Vify Order Printer excels with its intuitive visual editor that requires zero coding knowledge, making professional invoice customization accessible to everyone.
Key Features:
- User-friendly drag-and-drop template customizer
- Automatic language detection based on customer billing address
- Email automation for invoice delivery (paid plans)
- Google Drive integration for automatic PDF backup
- Bulk processing for efficient order management
- Support for 160+ languages
- Free and premium template library
Pricing:
- Free: Last 50 orders
- Starter ($8.99/month): Unlimited orders
- Premium ($29.99/month): Advanced features
- Ultimate ($69.99/month): All features
Best For: Merchants who want powerful customization without touching code.
Rating: 4.9/5 stars
5. Softify Easy Invoice: Best for Shopify Plus Stores
Softify positions itself as one of the few invoice apps specifically designed with enterprise-level features for Shopify Plus merchants.
Key Features:
- Multiple document types including drafts and return forms
- Manual and automatic multi-currency invoice creation
- PDF download links embedded in customer emails
- Drag-and-drop designer for template customization (paid plans)
- Direct integration with Shopify order management page
- Enterprise-grade features on top tier
Pricing:
- Free: Up to 50 orders/month
- Basic ($12.95/month): Unlimited orders
- Advanced ($29.95/month): Additional features
- Enterprise ($99.95/month): Shopify Plus features
Best For: High-volume Shopify Plus stores needing enterprise capabilities.
6. Fordeer PDF Invoice Generator: Best Value for Growing Stores
Despite being relatively new (launched October 2022), Fordeer has rapidly gained popularity with its generous free plan and comprehensive feature set.
Key Features:
- Customizable templates with easy-to-use editor
- Multiple document types: invoices, packing slips, refund slips
- Bulk printing, downloading, and exporting
- Email automation and auto-language detection (paid plans)
- Seamless Shopify order page integration
Pricing:
- Free: Up to 300 orders/month
- Professional ($12.95/month): Unlimited invoices
- Premium ($59.95/month): All features plus priority support
Best For: Small to medium stores looking for excellent value with a generous free tier.
7. Simple Invoice: Best for Modern Design
Simple Invoice lives up to its name by offering sleek, minimalist invoice designs that reflect contemporary brand aesthetics.
Key Features:
- Multiple document types including credit notes and draft orders
- Multi-currency and multi-language support
- Bulk printing and downloading
- Payment links via Stripe and PayPal for faster collections
- Cloud storage integration with Google Drive and Dropbox
- Simple, intuitive dashboard
Pricing:
- Free: Up to 50 invoices/month
- Pro ($8.99/month): Unlimited invoices
- Premium ($19.99/month): Advanced features
- Platinum ($79.99/month): All features
Best For: Design-conscious brands wanting modern, minimalist invoices.
Rating: 4.9/5 stars
8. Invoice Falcon: Best for Payment Management
Invoice Falcon distinguishes itself with superior payment reminder functionality and invoice tracking analytics.
Key Features:
- Advanced payment reminder scheduling system
- Invoice analytics and tracking dashboard
- Automatic invoice sending
- Visual template editor
- Multi-currency and multi-language support
- Customer download portal
Pricing:
Best For: Stores struggling with late payments who need robust reminder systems.
9. Invoice Hero PDF: Best Budget Option
Invoice Hero offers a straightforward, no-frills invoicing solution at the lowest price point on this list.
Key Features:
- Automatic invoice generation and sending
- Multi-currency and multi-language templates
- Simple design customization
- Commercial invoice support with HS codes
- Bulk download and send capabilities (paid plans)
Pricing:
- Free: Up to 50 invoices/month
- Gold ($5.95/month): 150 orders + $0.03 per additional
- Platinum ($8.95/month): 500 orders + $0.02 per additional
- Diamond ($9.95/month): Unlimited orders
Best For: Budget-conscious startups needing basic invoicing.
10. Avada AG Order Printer: Best for B2B Wholesale
Avada focuses heavily on B2B and wholesale order management with features tailored to complex business transactions.
Key Features:
- Draft order and quote management
- Company order tracking and balance management
- Customizable templates
- Automated invoice delivery and payment reminders
- Multi-currency, VAT/GST, and multilingual support
- Shopify POS integration
Pricing:
Best For: B2B wholesale operations with complex order management needs.
Rating: 4.9/5 stars
Detailed Comparison: Top 5 Apps Side-by-Side
Core Functionality Comparison
| Feature Category | Order Printer Pro | Sufio | F: PDF Invoice Generator | Vify Order Printer | Fordeer PDF Invoice |
| Free Plan Limit | 50 | 15 | 60 | 50 | 300 |
| Lowest Paid Plan | $10/mo | $7/mo | $21/mo (3,000 PDFs) | $8.99/mo | $12.95/mo |
| Unlimited Plan | $40/mo | $129/mo | $99/mo | $69/mo | $59/mo |
| Annual Discount | No | No | Yes | No | No |
| User Rating | 4.9/5 | 4.8/5 | 4.6/5 | 4.9/5 | 4.9/5 |
| Installs/Usage | 100K+ | 10K+ | 5K+ | 50K+ | 10K+ |
Document Types & Automation
| Document Types | Order Printer Pro | Sufio | F: PDF Invoice Generator | Vify Order Printer | Fordeer PDF Invoice |
| Invoices | ✅ | ✅ | ✅ | ✅ | ✅ |
| Packing Slips | ✅ | ✅ | ✅ | ✅ | ✅ |
| Credit Notes | ✅ | ✅ | ✅ | ✅ | ✅ |
| Draft Orders | ✅ | ✅ | ✅ | ✅ | No |
| Quotes | ✅ | ✅ | No | ✅ | No |
| Auto Email | ✅ | ✅ | ✅ | ✅ | ✅ |
| Bulk Print/ Download | ✅ | ✅ | ✅ | ✅ | ✅ |
| CSV Export | ✅ | ✅ | ✅ | No | No |
Compliance & International Features
| Compliance Features | Order Printer Pro | Sufio | F: PDF Invoice Generator | Vify Order Printer | Fordeer PDF Invoice |
| Tax Compliance | Good | Excellent | Excellent (Legal) | Basic | Basic |
| B2B Support | Yes | Extensive | VAT/GST/TIN/TRN/ABN | Limited | Basic |
| Tax Overrides | ✅ | No | ✅ All plans | No | No |
| Multi-Currency | ✅ | ✅ | ✅ Pro+ | ✅ | ✅ |
| Languages | Yes | 40+ | 21+ (German, French, etc.) | 160+ | Auto-detect |
| Document Storage | Export | 10 years | Export | Google Drive | Export |
Cost Efficiency Analysis (Per Invoice)
| Monthly Orders | Order Printer Pro | Sufio | F: PDF Invoice Generator | Vify Order Printer | Fordeer PDF Invoice |
| 100 invoices | Free | $7 | Free | $8.99 | Free |
| 500 invoices | $10 | $19 | $21 | $8.99 | $12.95 |
| 2,000 invoices | $20 | $49 | $21 | $29.99 | $59.95 |
| 5,000+ invoices | $40 | $129 | $99 | $69.99 | $59.95 |
Winner by Use Case
| Your Store Type | Recommended App | Why |
| High Customization | Order Printer Pro | Code-level control (HTML/CSS/Liquid) |
| Strict Compliance | Sufio | Permanent records, e-invoicing, 10-year storage |
| International Sales | F: PDF Invoice | 21 languages, VAT/GST/TIN support |
| No-Code Users | Vify Order Printer | Drag-and-drop visual editor |
| Indian GST | F: PDF Invoice | GST compliance + local support |
How to Choose the Right Invoice App for Your Shopify Store
Selecting the best invoice app requires evaluating your specific business needs against these critical factors:
1. Compliance Requirements
If you sell internationally or operate in regulated industries, compliance isn’t optional. Look for apps that:
- Create permanent invoice records that don’t change with order edits
- Support sequential invoice numbering
- Generate proper credit notes for refunds and returns
- Comply with regional tax laws (VAT, GST, sales tax)
- Offer e-invoicing standards support for future-proofing
2. Business Model
B2C/DTC Stores: Focus on automation, branding, and customer experience. Order Printer Pro or Fordeer offer excellent features at reasonable prices.
B2B/Wholesale: Prioritize payment terms, PO numbers, VAT exemptions, and detailed credit notes. Sufio or Avada AG are specifically designed for B2B complexity.
3. Technical Comfort Level
Non-technical users: Choose apps with visual editors.
Developer-friendly: Get control via Liquid, HTML, and CSS.
Implementation Best Practices
Once you’ve chosen your invoice app, follow these steps for successful implementation:
Step 1: Template Setup
- Upload your logo and brand colors
- Include all legally required information (business registration, tax IDs, contact details)
- Test templates with sample orders before going live
Step 2: Automation Configuration
- Set trigger rules for automatic invoice sending (typically after order payment)
- Configure email subject lines and body text
- Test automation with test orders
Step 3: Compliance Verification
- Verify tax calculations match your requirements
- Ensure sequential numbering is properly configured
- Confirm credit note generation for refunds works correctly
Step 4: Team Training
- Document your invoice process
- Train staff on bulk printing and exception handling
- Set up backup procedures for manual invoice generation
Common Mistakes to Avoid
Based on thousands of merchant experiences, avoid these pitfalls:
- Choosing order printers when you need invoicing apps: If you handle refunds, B2B sales, or operate in regulated markets, order printer apps may create compliance issues
- Ignoring tax compliance: Using non-compliant invoices can result in penalties during audits
- Under-investing in customization: Generic invoices damage brand perception. Invest time in proper template setup
- Not testing refund workflows: Many merchants discover credit note issues only after processing their first refund
- Overlooking multi-currency complexity: International sales require apps that properly handle exchange rates and display pricing
Frequently Asked Questions
Q: Does Shopify have a built-in invoice generator?
A: Shopify offers a basic free “Order Printer” app and a native Tax Invoices feature, but both have very limited customization and automation options. Third-party apps provide significantly more functionality, automation, and compliance features.
Q: What’s the difference between invoices and receipts?
A: Receipts confirm payment was received, while invoices request payment. Most invoice apps generate both document types automatically.
Q: Can these apps handle GST/VAT tax requirements?
A: Yes, most quality invoice apps support GST, VAT, and other tax systems. Apps like F: PDF Invoice Generator specialize in specific regional requirements, while apps like Sufio offer comprehensive international tax support.
Q: Will invoices automatically update if I edit an order?
A: This depends on the app type. Order printer apps regenerate invoices with current order data, which can create compliance issues. Dedicated invoicing apps like Sufio maintain original invoices and create supplementary documents (credit notes) for changes.
Q: Can customers download their own invoices?
A: Most modern invoice apps offer customer-facing download portals or embed PDF links in confirmation emails.
Q: Are free plans sufficient for professional stores?
A: Free plans work well for testing and very low-volume stores (under 50 orders/month). However, critical features like automation, advanced customization, and compliance tools typically require paid plans. For professional operations, budget $9-20/month for comprehensive invoicing.
The Future of Shopify Invoicing in 2026
The invoicing landscape continues to evolve with several emerging trends:
E-invoicing Standards: Countries worldwide are mandating electronic invoicing formats. Apps like Sufio are already implementing these standards.
AI-Powered Automation: Expect smarter automation that predicts invoice timing and payment behavior.
Enhanced B2B Features: As Shopify invests heavily in B2B functionality, invoice apps are expanding wholesale-specific features like complex pricing tiers and payment terms.
Blockchain Verification: Some enterprise solutions are exploring blockchain for invoice verification and fraud prevention.