Automate Weekly Low Stock Email Summaries

Manually checking inventory for low stock items is a time-consuming chore, often leading to missed restocks. This oversight results in critical stockouts, lost sales, and frustrated customers, directly impacting your revenue and reputation.

This Flow automates weekly low stock checks: it defines your threshold using 'Run code', retrieves all low stock variants with 'Get product variant data', and sends an 'internal email' summary. This ensures your team receives a detailed list with direct admin links on a regular schedule, preventing manual oversight.

• You want an automated, hands-off way to monitor inventory without manual checks.
• You've experienced stockouts on key products and want to proactively prevent them.
• Your team needs a regular, actionable digest of low stock variants to plan reorders.

1. 1

   Configure the [Trigger] "Scheduled time" to run weekly (or your desired frequency).

2. 2

   Edit the [Action] "Run code" to set your specific low stock quantity threshold.

3. 3

   Verify the [Action] "Get product variant data" correctly filters for stock below your threshold.

4. 4

   Customize the [Action] "Send internal email" with recipients, subject, and content including variant titles and Admin links.

How often should I check for low stock?

The ideal frequency depends on your sales volume and inventory turnover, but a weekly or daily summary provides a good balance for proactive management without being overwhelming.

Can I set different low stock thresholds for different products?

Yes, the "Run code" action in Shopify Flow allows for advanced logic to apply different thresholds based on product tags, type, or other criteria, offering highly customized alerts.

How can I include a direct link to the product in the email?

The 'Send internal email' action can utilize Liquid variables like `{{ variant.admin_url }}` or `{{ variant.product.admin_url }}` to dynamically generate direct links to the variant or product in your Shopify Admin.

What happens if there are no low stock variants?

If no variants meet your low stock criteria, the 'Get product variant data' action will return an empty list. You can add a 'Condition' to only send the email if the list is not empty, preventing unnecessary alerts.

• Stocky

  Inventory and purchase-order management for Shopify POS.

• How to Get Email Alerts for Low Product Variant Inventory

  Automate internal email notifications instantly when any product variant's inventory dips below your critical threshold, ensuring you never miss a restock opportunity.

• How to Automatically Hide Out-of-Stock Products on Shopify

  Automatically unpublish products from your online store when inventory hits zero, and republish them when restocked, ensuring customers always see available items.

• Automatically Republish Back-in-Stock Products

  Automatically make products visible on your online store the moment they come back in stock, ensuring customers can purchase without delay.