Build Bookkeeping Workflow

Help me establish a complete bookkeeping workflow for my Shopify store:

Business Context:

  Monthly revenue: [APPROXIMATE MONTHLY REVENUE]
  Monthly order volume: [APPROXIMATE ORDERS PER MONTH]
  Accounting method: [CASH BASIS / ACCRUAL BASIS]
  Accounting software: [QUICKBOOKS / XERO / FRESHBOOKS / SPREADSHEET / NONE]
  Current bookkeeping status: [UP TO DATE / BEHIND BY X MONTHS / NEVER STARTED]


Daily Bookkeeping Tasks (10-15 minutes):

  Review previous day sales and verify order totals
  Record any manual transactions or expenses
  Capture and file receipts for any business purchases
  Check for chargebacks or disputes requiring attention
  Verify payout amounts match expected calculations


Weekly Bookkeeping Tasks (30-45 minutes):

  Reconcile Shopify payouts with bank deposits
  Categorize all business expenses from bank feed
  Review and approve pending transactions in accounting software
  Record inventory purchases and update COGS
  Review accounts receivable (wholesale invoices, pending payments)
  File and organize digital receipts and invoices
  Check for any unreconciled or duplicate transactions


Monthly Bookkeeping Tasks (2-3 hours):

  Full bank reconciliation for all business accounts
  Reconcile payment processor statements with accounting records
  Review profit and loss statement for accuracy
  Verify sales tax collected matches tax liability reports
  Update inventory valuation and COGS adjustments
  Review all subscription charges and recurring expenses
  Prepare monthly financial summary
  Back up all financial data


Quarterly Tasks:

  Review and adjust chart of accounts if needed
  Prepare quarterly tax estimates: [FEDERAL / STATE]
  Review budget vs actual spending
  Analyze financial trends and KPIs
  Meet with accountant or review financials: [ACCOUNTANT NAME IF APPLICABLE]


Year-End Preparation:

  Checklist for closing the books
  Tax document preparation (1099s, sales tax summaries)
  Financial statement preparation
  Inventory count and valuation adjustment


Tools and Templates:

  Recommended apps to connect Shopify to [YOUR ACCOUNTING SOFTWARE]
  Transaction categorization cheat sheet
  Monthly closing checklist template
  Chart of accounts template for e-commerce businesses


Provide a printable workflow checklist I can follow each day, week, and month.